Voucher Opportunity 6: Hydropower Testing Network (HyTN) (Providers)

The HyTN Voucher Opportunity for Phase 1 launched on June 26^th, 2024. Please click here to see the announcement article for more information.

Informational Webinar/Objective Strategic Session (IW/OSS) [July 9th, 2024 from 3:00 PM – 4:00 PM ET]: DOE will present and summarize the details of the HyTN Voucher Opportunity. Potential voucher providers can better understand the scope, scale, and intent of the Voucher Opportunity and ask questions of the DOE staff.

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Informational Office Hours [July 31st, 2024 from 3:00 PM – 4:00PM ET]: DOE will host Office Hours to answer any remaining questions from potential applicants before the submission deadline.

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The deadline to complete the voucher provider application is August 8th, 2024, at 3:00 PM ET.

Phase 1 – Voucher Provider Capability Submissions Open [June 26, 2024 – August 8th, 2024]

• ‍Informational Webinar/Objective Strategic Session (IW/OSS) [July 9, 2024 from 3:00 PM – 4:00 PM ET]: DOE will present and summarize the details of the HyTN Voucher Opportunity. Potential voucher providers can better understand the scope, scale, and intent of the Voucher Program and ask questions of the DOE staff.‍
• Office Hours [July 31, 2024 from 3:00 PM – 4:00 PM ET]: DOE will host Office Hours to answer any remaining questions from potential applicants before the submission deadline. ‍
• DOE Selection [August 8, 2024 - September 8, 2024]: DOE will review submissions based on the selection criteria and will notify selected entities for next steps. NOTE: DOE may choose to meet with applications or ask additional clarifying questions prior to selection.

Phase 2 – Voucher Recipient Applications and Matchmaking [Timing TBD – Fall 2024]: Hydropower technology developers will apply to receive testing services and meritorious applications will be matched to one of the capabilities approved during Phase 1.

Phase 3 – Project Execution [Timing TBD – Winter 2024/2025]: Matched provider-recipient pairs will establish project agreements with DOE or ENERGYWERX to define the scope of work, budget, timing, and outcomes. Projects will then have one calendar year to complete testing activities, including four standardized milestones. Please see the HyTN VO Rules document in the Downloadable Files section for more information on the project milestones.

Complete submission and upload here: Click Here to Submit (Submissions are due NLT August 8, 2024 by 3:00 PM ET)

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1. Applicant qualifies as a domestic entity  
2. Applicant must certify it is not owned by, controlled by, or subject to the jurisdiction or direction of a government of country of risk

To qualify as a domestic entity, the entity must be organized, chartered, or incorporated (or otherwise formed) under the laws of a particular state or territory of the United States; have majority domestic ownership and control; and have a physical place of business in the United States. DOE defines countries of risk to include China, Russia, North Korea, and Iran. This list is subject to change. DOE retains the prerogative to require additional information from the applicants to verify the applicant meets the eligibility requirements.

All facilities and their proposed capabilities must be reviewed prior to admission into the Network. Applications to join the Network are reviewed by WPTO subject matter experts according to the following criteria. Facilities must be part of the HyTN Network to be eligible to provide technical support to voucher recipients. Facilities are not admitted into the HyTN Network solely on the basis that other facilities within their organization are part of the Network. Organizations may apply as both a voucher provider and voucher recipient but may not apply for voucher services from their own capability.

Please review the HyTN Voucher Opportunity Rules document and the Intellectual Property Management Plan included in the Downloadable Files for additional rules and considerations regarding eligibility, project activities, NEPA, cost share, project milestones, and intellectual property.

• The proposed testing capabilities have direct relevance and benefit to cost-effective, scalable hydropower technologies that provide carbon-free, renewable energy.
• The proposed testing capabilities represent physical testing that can lead to clear advancements in technology readiness.
• The proposed facility is located in the United States and meets the eligibility requirements.
• The proposed facility is purpose-built for testing, has the appropriate permits to operate, and can complete the requisite NEPA review.
• The application is complete and indicates the necessary expertise, site access, equipment, and availability to conduct at least one testing activity a year if matched with an appropriate technology developer. 
• The scope, cost, and duration of the proposed project activities are reasonable and within the intended purpose of the HyTN Program.

DOE retains the prerogative to require additional information from the applicants to verify the applicant meets the eligibility requirements and selection criteria. WPTO may disqualify an application for any reason, including but not limited to if the applicant engages with the HyTN Program in a manner that, in the sole discretion of the WPTO, is indecent, obscene, or lacking in professionalism. This includes but is not limited to the application itself or emails to the facilities or HyTN Program staff.

The selection process for voucher applications is competitive and subject to available funding. DOE retains the prerogative to decide whether to fund the proposed project entirely, partially, or not at all. Per WPTO’s discretion, applicants may be selected as an alternate to be awarded if funding becomes available. Awarding of the voucher is dependent on successfully establishing an agreement between the matched voucher provider and the voucher recipient.

All projects will be required to complete the following four milestones, including:

• ‍Milestone 1 – Memorandum submitted to the HyTN point of contact verifying that all requisite agreements (e.g., non-disclosure agreements, Co-operative Research and Development Agreement (CRADA’s), site access paperwork) between the voucher provider and voucher recipients are completed. This document must be signed by both the voucher provider and recipient.‍
• Milestone 2 – Test plan document submitted to the HyTN point of contact describing the scope and schedule for the planned testing activities.
• Milestone 3 – Testing progress update presentation submitted to the HyTN point of contact containing a status description of testing activities and any relevant images. A virtual meeting may also be requested by HyTN program staff.‍
• Milestone 4 – Submission of a Project Summary Report to the HyTN point of contact containing a summary of the project objectives, methods, results, discussion, and attachments with relevant data.

The voucher provider is responsible for timely submission of all milestones to the HyTN point of contact, but provider and recipient are expected to work collaboratively on project milestones. Templates will be provided for each milestone submission.

The schedule of milestones due dates will depend on the project and will be established in the relevant agreement between HyTN and the voucher provider. Milestones 1 and 2 must be completed before testing activities can begin. Milestone 3 should be completed approximately 50-75% through the project timeline, while testing is ongoing. Milestone 4 may not be scheduled more than one year after the start of the project, as such participants must complete project activities within one year of the agreement start date.

What is considered a hydropower technology?

Hydropower technologies are defined as the equipment, materials, and structures used to support the construction and/or operation of hydropower projects, which capture the potential energy of flowing water over an elevation or pressure drop (referred to as head). Technologies do not have to be directly related to power generation and can include a variety of powertrain, environmental, electrical, electronic, hydraulic, structural, materials, and mechanical technologies. These technologies can be applied to existing hydropower systems, non-powered dam retrofits, new stream-reach developments, conduit hydropower, and pumped storage hydropower. Hydrokinetic technologies, which capture the kinetic energy of flowing water without a significant head, and marine energy technologies are not within scope as these technologies maybe more applicable to the TEAMER program run by WPTO’s Marine Energy program.

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What are the roles of ENERGYWERX and the Department of Energy?

The HyTN program is directed by the Department of Energy Water Power Technologies Office (WPTO) who is responsible for all selections and rule makings. Voucher Opportunities (VO’s) are conducted through a Partnership Intermediary Agreement (PIA) with ENERGYWERX. PIA’s are “designed to increase outreach to and engagement with small business firms, institutes of higher education, and non-traditional partners.” PIA’s are an alternative to conventional financial assistance opportunities, like funding opportunity announcements (FOAs), and work through an intermediary to provide streamlined and flexible solicitations that are approachable to entities unfamiliar with DOE funding programs.

ENERGYWERX was selected as the Partnership Intermediary during for DOE’s PIA Pilot program, which started in 2023. ENERGYWERX is tasked with several pieces of the HyTN Voucher Opportunity, including management of the opportunity announcement webpage and application, engagement with applicants through webinars and office hours, and contracting of selected projects. ENERGYWERX acts as a neutral facilitator and resource for program participants.

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Why is this called Voucher Opportunity-6 if this is the first round of applications?

In partnership with several DOE offices, ENERGYWERX has created a platform of voucher opportunities that support the commercialization of energy technologies and projects. The initial HyTN Voucher Opportunity is the sixth program to begin work with ENERGYWERX, so it is referred to as VO-6, even though it is the first iteration of the HyTN program.

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How is matchmaking conducted?

In Phase 2, applicants are required to submit a prioritized list of pre-approved capabilities within the Network that they would like to work with. The list of capabilities will be available on the HyTN website. During selections, the meritorious applications will be initially matched to a voucher provider based on the strength of the application, the relevance of testing needs and capabilities, the availability of the facility (capability throughput), and the prioritized list provided by the recipient. Once initial matches are made, the voucher provider and voucher recipient will be contacted by HyTN Program staff to ensure a proper match and begin developing project agreements. If a match is not successful, WPTO has discretion to proceed to another facility on the prioritized list or discontinue the application.

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What project agreements are needed?

The project agreements depend on the type of voucher provider on the project. The following table describes the possible avenues.

How and when will the voucher providers be funded/invoiced?

All projects must complete the requisite milestones to receive funding. The method and timing of funding depends on the project agreement and voucher provider type. If the voucher provider is a national laboratory, WPTO will disburse funding based on the conventional annual operating plan process. If the provider is a federal lab, WPTO will disburse funding based on the Interagency Agreement Process.

If the provider is a private or university lab with a research and development agreement with ENERGYWERX, the project will be funded on an invoice-basis. Each milestone must be completed and approved by WPTO prior to submitting an invoice. The projects will receive 25% of the project cost from each invoice, unless otherwise specified in the research and development agreement and approved by WPTO. Please see the HyTN VO Rules document in the Downloadable Files section for more information on the project milestones.

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Are there cost share requirements?

DOE and ENERGYWERX do not require direct cost share from voucher providers or recipients. However, selected recipients are expected to fund their own travel, arrangements, materials, shipping, personnel, and any other miscellaneous costs to ensure successful completion of the proposed project activities. No funding is distributed to voucher recipients through the VO. Voucher providers, like national labs, may have cost share requirements as a part of project agreements, which can include tracking of in-kind contributions. Voucher recipients are expected to satisfy any requirements set within project agreements.

Questions?
If you have any questions, please contact ENERGYWERX:  info@energywerx.org

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